Basic and Medical information

Child’s full name, and any nicknames

Age and Date of Birth

Height and Weight (weight is very important for proper dosing of medications and should be updated every 6 months)

Blood type


Chronic medical conditions and recent surgeries

Name of pediatrician, and contact information including phone number and address

Health insurance information (get a copy of family insurance card, too)

Preferred hospital and address for emergencies

Name of dentist and contact information

Medications: Those taken by the kids and what dosage

Name of school, along with address, phone number, and website

ExtraCurricular Activity Information: type of activity, location, contact information for activity supervisor

Approved Free Activities and Play Areas

These would include any parks, playgrounds, kids’ gyms, and other places, such as your local YMCA, where your nanny can take your children. For each place, be sure to include:

Name and address

Hours of operation and the parents’ preferred time to go

Information about what to wear or bring (for example, socks for the kid’s gym)

Any rules for these locations, such as “Please keep Jenna on the toddler playground for now, she will try to run over to the big kid’s one, but she can’t safely manage the bigger jungle gym just yet.”

Approved Playdates- Check for kids with allergies, conditions, dogs, etc.

It is helpful  for the parents to provide nannies  with a list of approved playdates along with the contact

information for the other parent or nanny. For each playdate, make sure your parent includes:

Child’s name

Parent’s/Caregiver’s names and contact information

Child’s home address

“Are there any general rules you have regarding playdates, such as:”

Child Personality Profile

What activities does your child like to do?

What toys does your child like to play with?

How can the nanny best engage this child? How can the nanny encourage interaction?

Are there certain things that the nanny should NOT do or say to this child?

What is the child’s naptime/bedtime ritual? What steps should the nanny follow for putting this child to bed?

Does your child have any chores or daily responsibilities?

The best way to resolve conflict for this child is:

POSITIVE reinforcements that can be used to encourage cooperation (such as an extra book at bedtime, an extra cookie, 30 minutes of video games etc):

NEGATIVE reinforcements when your child does not do what is being asked (such as no dessert, no TV time etc):

Time Outs are to be used when (for example, when your child hits or uses bad language):

Also find out in which circumstances you, as the nanny, may call the parent:

Allergies or special dietary needs for your child

Food Likes and Dislikes for your child

Food rules, such as “No sweets after 4 p.m.” or “Only organic fruits and vegetables.”

Protocol for introducing new foods, especially applicable for INFANTS

Meal preparation rules, such as “Every meal must have at least one fruit and one veggie,” or “Please slice all grapes and cherry tomatoes in half to prevent choking.”

Mealtime rules, such as “Children must wash their hands prior to eating,” or “Children must eat at least half of what is on their plate.”

Mealtime rules for the Nanny, such as, “Nanny can prepare her meal as soon as the children are all eating at the table,” or “Nanny must prepare her meal at the same time as she prepares the children so that they can all eat at the table together.”

Desired meal schedule and times

Daily Schedule

Daily Household Tasks for Nanny

Weekly Schedule